What makes word processing more efficient

To add page numbers as your header or footer, select Page number in the dropdown menu instead of Header or Footer. The Spell Check function works in the same way as in Word for misspellings, except that correct spellings of the word are presented in the Change Spelling To dialog box. Google docs has a feature that helps track the lengths of sentences. Privacy Policy. Skip to main content.

Module 2: Writing in Business. Search for:. Learning Outcomes Discuss common guidelines to create a professionally formatted document Use Microsoft Word to create a visually appealing and accessible document Use Google Docs to create a visually appealing and accessible document.

Practice Question. Figure 1. Serif versus Sans Serif fonts. Figure 2. Figure 3. First page. Figure 4. Second page. Change How Paragraphs Look You can edit the text, paragraphs, spacing, and font using the toolbar bar at the top of a document. On your computer, open a document in Google Docs. Select the lines you want to change. Select a line spacing option. There are, a few standard guidelines to note: Page numbers go in the header or footer.

Once you decide where to put the page number, Word will keep track of it for you. Business letters do not have headers, and they get page numbers only if they run to three or more pages. Footers containing page numbers can start on the first page.

For headers and footers in reports, see Module 6. Farnworth, Demian. Licenses and Attributions. CC licensed content, Original. To make toast, first plug in the toaster. Second, slide the bread in to the slot. Third, push down on the toasting lever. Steps to make toast: Plug in the toaster Slide the bread in to the slot Push down on the toasting lever.

Second, c ustomers like a pharmacy open in the evening for emergencies. Third, t he Associate Manager lives close by, so a bit of a commute is not a worry. Be sure to look at other time traps.

If you frequently search for documents, consider putting a folder on your desktop to house work in progress or frequently accessed documents.

Organize your desktop by dragging seldom-used icons into a separate folder and arranging the remaining icons so they can be spotted easily. If you have files that would be better stored in chronological order by day, month or year, add numbers before the titles so they will fall into place.

Set up a good filing system for e-mail by topic. With more time being spent with computers, it is essential that you become more efficient in this area as well. Offsite backups of documents also mean that nothing is lost if files are destroyed because of a disaster at the office.

Before word processing, collaborating on a project took several meetings, rounds of typed notes and one person to get everything in order. Today, workers can share document revisions through an internal computer network or use files located on a single data server.

If collaborators are located in different cities around the world, they can use cloud computing services like Google Docs to simultaneously work on a project online. These measures allow projects to be finished in less time, saving the business money and employee hours.

While these tips are for PC users, you can accomplish the same results with a Macintosh, although the key commands may differ. You probably already make full use of your word processing function for spell checking, but because your program is not designed with medical terms in its dictionary, you have to check them yourself. Of course, you can customize your spell checker to include medical terms, but why do this when you can use a medical spell checker?

A number of medical spell checkers are available in addition to the four below. Have you ever spent what seemed like hours searching through a list of files on your computer for that letter you wrote to Dr. Jones or the patient information sheet you started writing a month ago? There's an easy way to avoid this, and it will save you time in the long run. Design a filing system of folders and subfolders to keep your files in. As you begin to separate files into new folders, you can speed up the process by moving or copying multiple files simultaneously.

This shortcut also works for moving or copying multiple folders. When naming a file, think about how you can best find it later. For example, after the recent rash of inquiries about orlistat Xenical , I copied the orlistat labeling information from the Roche Web site. Also, I can open my folder of patient information, say, and find all the diet handouts together in one spot on the list, since they all begin with the same word and the list is sorted alphabetically.

It takes time to grab your mouse, move to the pull-down menu, find an appropriate text command and click. It's worthwhile to learn the keyboard shortcuts, or macros, listed next to common functions on the pull-down menu.

These and many other key combinations are much easier and faster to use than the mouse and tool bar. While the standard keyboard macros cover some common situations, you may want to create your own shortcuts.